Islamic Relief Worldwide – Indonesia is currently recruiting for the
position of a Finance Manager based in Jakarta – Indonesia. The post
holder will be responsible for maintaining the financial systems and
controls to ensure the efficiency, integrity and transparency of the
office and sub-office operations in accordance with IR guidelines,
national legal requirements and internationally accepted accounting
standards. The Finance Manager will ensure that all Islamic Relief
offices in the country use and comply with IR guidelines and national
legal legislation and Health and Safety regulations.
The post holder will provide timely project related financial reports to
the Regional Finance Manager – Asia and institutional donors. The post
holder will be assisted by a team of finance staff and work and liaise
closely with the Programme Manager, the Country Directo r and the finance
and programme division at the Regional office – Asian Desk.
It is essential that the candidate has a professional qualification from
a recognised Accounting Association with substantial experience in a
finance related role with an international NGO, with essential skills
and knowledge of finance related compliance requirements of
institutional donors. It is mandatory you have English, or the local
language skills to be able to effectively fulfil the responsibilities of
this role.
National candidates are encouraged to apply but will only receive the salary not benefits
BASE LOCATION :Islamic Relief Indonesia
REPORTING TO :Regional Finance Manager – Asia
LINE MANAGEMENT RESPONSIBILITIES : Finance Staff
PURPOSE OF DIVISION:
The Finance and Services Division provides accurate and punctual
financial management, reports and forecasts on the organisation's income
and expenditure. The division empowers and builds the capacity of the
field offices and Partners to manage funds effectively and efficiently,
meeting international standards and the standards of the IR donor
agencies. This is achieved through both organisational and individual
learning, and through an organisation-wide system of development and
deployment.
JOB PURPOSE:
To manage the national finance, administration and human resources staff
while overseeing sub-offices' administration, human resources functions
and effective control of all financial matters ensuring reporting and
compliance with donors and Islamic Relief financial guidelines.
Structure of Department
IRW
KEY OBJECTIVES
* To ensure the development of an efficient, clear and transparent Finance Department in Indonesia,
* Responsible for the creation, planning, coordination, day to
day financial management, reporting and development of the IR Indonesia
finance related operation.
KEY ROLES, RESPONSIBILITIES AND ACCOUNTABILITIES
1. FINANCE MANAGMENT AND CONTROLS
* To maintain financial systems and controls to ensure the
efficiency, integrity and transparency of the office and sub-office
operations in accordance with IR guidelines, national legal requirements
and internationally accepted accounting standards.
* To ensure all accounting records and supporting documentation
for all financial transactions are maintained in a systematic order and
in a safe and secure condition under the custody of the organisation.
* To provide IR with complete, accurate and timely financial
reports, including institutional donor reports where required for all
projects implemented in the country, in the required formats.
* To maintain accurate and effective financial controls on all
transactions incurred by the office and sub-offices as part of project
implementation and other related costs.
* To maintain effective control over cash and bank (ensure that
cash in hand and bank reconcile with accounting records). Ensure that
the office and sub-office funds are well managed and that adequate funds
are available to meet the organisation's responsibility.
* To provide quarterly and where required monthly financial reports to the IR finance department.
* To assist and support the Programme Manager and Country
Director in ensuring that field expenditures meet IR and institutio nal
donor requirements and remain within the approved plans and budgets.
* To assist and support the Programme Manager and Country
Director in the preparation of budgets for project proposals and annual
field office budgets.
* To ensure the effective and efficient working of budgetary,
accounting, reporting and internal control systems for the field and all
sub-offices.
* To liaise with external auditors, government departments, banks regularly.
* To manage and undertake local internal audits of the field and sub-offices including implemented projects
2. COMPLIANCE AND STANDARDS
* Ensure that all IR Sub-offices in the country use and comply
with IR guidelines and national Health &Safety regulations while
ensuring we maintain a good working environment in all
workpl aces/offices.
* To ensure procurement is conducted according to IR standards as well as donor agency requirements.
* To ensure that adequate measures are in place to safeguard the assets of the organisation.
* To ensure that contracts, leases and other agreements are
properly prepared and updated so as to meet agency needs; including fair
and reasonable commitments from service vendors; and to comply with
legal obligations.
3. CAPACITY BUILDING
* To identify the needs and support development of staff and
partners to increase their competence in preparation of financial
reports, donor financial reports in line with donor reporting
requirements.
* To provide guidance and develop the finance staff of the field
office and sub-offices i.e. to build the capacity of national staf f to
reconcile QuickBooks ledger entries to the Budget Versus Actual.
* To participate in the recruitment, selection and induction of new finance staff.
* To train staff and partners in budget preparation and monitoring.
4. NETWORKING
* To represent IR in relevant forums and contribute to technical interactions and discussions on the same.
5. TRAVEL
* The Finance Manager is expected to spend a minimum of 40% of his time in the project sites and the team in the field.
PERSON SPECIFICATION
It is essential that the post holder shows a good understanding and
sympathy with the Islamic values and principles as well as commitment to
Islamic Relief Worldwide vision and mission.
Essential:
Knowledge, Skills and Qualifications
* Bachelor's degree in Finance, MBA will be an added advantage
* Qualified Accountant (ACCA/ACA/CIMA/CCAB)
* Knowledge of QuickBooks
* Excellent communication skills with the ability to present financial matters to non-financial managers.
* Ability to manage and supervise finance and non-finance staff in multiple and remote locations.
* Ability to think strategically.
* Good computer literacy skills.
* Ability to adapt to new situations and needs.
* Ability to develop and build capacities of staff.
* Disposition of a team player.
Experience
* Ability to work independently and provide initiative in improving finance/Administration functions.
* To establish good working relationships with a variety of people.
* To communicate clearly in writing and orally
* To work under pressure and prioritise effectively
Personal Qualities
* Problem solving skills
* Culturally sensitive
Desirable:
* Demonstrates the flexibility and energy that is required for a high level of self-management and awareness
* Previous experience working overseas, preferably with an NGO
ACCOUNTABILITY:
All Islamic Relief team members are expected to support all efforts
towards accountability, specifically to our beneficiaries and to
international standards guiding international relief and development
work while actively engaging beneficiary communities as equal partners
in the design, monitoring and evaluation of our field project
If you meet the above requirements kindly completed the Application form
and the diversity monitoring as attached and sent to:
<mailto:[email protected]>
[email protected] Please put the job title and your name
in subject of your email.
Only short listed candidates will be contacted.
Closing date: 30 December 2015
